Administrative Assistant — Project Support

About This Role

Our client, a mid-sized commercial construction firm in Baner, Pune, needs an organized and proactive administrative assistant to support their project management team. You'll handle scheduling, meeting coordination, document control, and client communication. This temp-to-perm role is ideal for someone who thrives in a fast-paced environment and wants to grow within a stable company.

Responsibilities

• Coordinate project meetings and maintain team calendars
• Prepare and distribute meeting agendas, minutes, and action items
• Manage project documentation including RFIs, submittals, and change orders
• Process subcontractor invoices and track project budgets
• Serve as front-line contact for client inquiries and vendor coordination

Requirements

• 2+ years of administrative experience, construction or AEC industry preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Ability to prioritize multiple tasks in a deadline-driven environment
• Graduate degree or equivalent work experience